Protocol for School Visitors Skip to main content

Protocol for School Visitors

Our students, employees, and visitors deserve a safe learning and work environment.  In order to ensure the proper level of security within our schools and best control and monitor the flow of guests, we have visitor protocols in place. We appreciate your understanding and support as we ensure the safety of our schools.

  • Visitors (including parents/ guardians) do not have unrestricted access to the secured areas of school buildings.
  • School administrators have the authority to ask any visitor to explain his or her presence in the school building.
  • Upon arrival to a school, all visitors must go to the main office and state the purpose of their visit.
  • Administrators or office staff will verify appointments or other reasons for the visit.
  • Any visitor who wishes to gain entry past the secured areas of a school must be granted approval by an administrator or staff member.

  • Any visitor who wishes to gain entry past the secured areas of a school is required to present a state-issued picture identification card or driver’s license, which will be scanned using our CheckMate system. Should a visitor not have a state-issued identification card, other acceptable forms of picture identification may be accepted at the discretion of school administrators.

  • Visitors who are granted access to secured areas will be issued an adhesive visitor badge with a bar code which they are required to wear at all times while they remain in the school building or on school premises. Upon the conclusion of the visit, the visitor must return to the office and scan their visitor's badge bar code to check out.

  • Visitors must remain in approved areas only and at all times act in a manner appropriate to the safe functioning of the school environment.

  • Any individual who engages in uncooperative or disruptive behavior will be required to leave the premises.

  • The district reserves the right to deny an individual entry to any school building when there is reason to believe that such individual's presence would be detrimental to the operation of the school and the learning environment.   

 

Frequently Asked Questions

May I walk my child or children to their classrooms in the mornings?

You may walk your elementary child or children to their classroom during the first two weeks of school. Thereafter, you may walk your child or children to the main entrance or foyer but not beyond the secure area to their classrooms. 

 

What if I need to drop something off in my child’s classroom?

Main office staff will be glad to help ensure that any items you have to drop off will be taken to your child’s classroom as soon as possible. Under special circumstances school administrators or main office staff may grant approval to present an i.d., check in, obtain a visitor's badge and drop the items off yourself. 

 

What about special school events that take place during the day?

Each school will determine what measures need to be implemented for special events that take place during the day to ensure there is sufficient intentional monitoring. Visitors will still be required to sign in at the main office.

 

What if I need to speak to my child’s teacher?

You may  meet your child's teacher during Open House, make an appointment, email him/her, send a note via your child,  or visit the main office to request a meeting. School administrators and office staff will help facilitate this communication in any way they can. Partnerships with parents/guardians are valued, and communication with your child’s teacher is encouraged. 

 

How do these procedures address safety?

Our visitor protocols are in place to help avoid incidents of a disruptive nature by controlling the flow of visitors in all of our buildings. These procedures help ensure accountability in regards to who is visiting within a school at any given time and will provide administrators with the names of all visitors in the school in the event of a school emergency, evacuation, or medical emergency of a visitor.             

 

How will the beginning of each school year be handled?

At our elementary schools, parents/guardians will be allowed to walk students to class the first two weeks of each new school year. At our middle and high schools, students are encouraged to be independent.